ISOL633 University of The Cumberlands Document Retention Policy and Litigation Project
It will be at least five pages: title page, summary page, two page body and one page references.
Project: Document Retention Policy and Litigation
Hold Notices
© 2015 by Jones & Bartlett Learning, LLC, an Ascend Learning Company. All rights reserved.
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Purpose
The purpose of this project is to provide you with an opportunity to create a document retention policy.
You will also learn how to serve a litigation hold notice for an educational institute. The following aspects
of litigation and document retention are covered:
▪ Applicability of confidentiality, integrity, and availability (C-I-A) concepts
▪ Confidentiality of personal information and contracts
▪ Applicability of the American legal system in the litigation process involving corporate, public, and
private institutions
▪ Intellectual property (IP) issues
▪ Risk analysis and incident response procedures
▪ Forensics examination
Required Source Information and Tools
The following tools and resources will be needed to complete this project:
▪ Course textbook
▪ Access to the Internet
▪ Project Litigation Hold Notice handout
▪ Project Appendix A handout
Learning Objectives and Outcomes
You will gain an understanding of the aspects involved in the conception, enforcement, and
implementation of security policies. You will also gain insight to risk analysis and will learn how to respond
to any given situation that might arise from a violation of those security policies.
Project: Document Retention Policy and Litigation
Hold Notices
© 2015 by Jones & Bartlett Learning, LLC, an Ascend Learning Company. All rights reserved.
www.jblearning.com Page 2
Deliverables
Scenario
You are the Chief Information Officer for Premier College. Recently, your college has received a notice
from the Department of Education about an investigation of your college based on the state-specific
testing and compliance procedures. The Department of Education has sent a Litigation Hold Notice
wherein they have asked all college staff and administrators of the college to preserve all relevant
documents, records, data, contracts (regardless of its location or medium), and correspondence notes.
To understand the litigation hold notice received from the Department of Education, refer to the
documents entitled “Project Litigation Hold Notice“ and “Project Appendix A”. As a reminder, this Litigation
Hold preservation obligation supersedes any existing statutory or regulatory document retention period or
destructive schedule. The determination of what information may be potentially relevant is based upon
content and substance and generally does not depend on the type of medium in which the information
exists.
The information requested may exist in various forms, including paper records, handwritten notes,
telephone log entries, e-mail, and other electronic communications (including voicemail), word processing
documents (including drafts, spreadsheets, databases, and calendars), telephone logs, electronic
address books, smartphones, Internet usage files, systems manuals, and network access information in
their original format.
All electronically stored information (ESI) should be preserved in its originally created, or “native” format,
along with related metadata. Relevant backup tapes and all indexes for those tapes should also be
preserved. Reasonably accessible information must also be preserved, because such sources will need
to be identified under compelling circumstances, and may need to be produced. If you have any doubts
as to whether specific information is responsive, err on the side of preserving that information.
Tasks
After receiving the Litigation Hold Notice, your next task is to do the following:
1. Create a document retention policy for your College that complies with all state and Federal
regulations.
2. Create a Litigation Hold Notice similar to the one provided to you in the Project Litigation Hold
Notice handout.
3. Create a checklist of procedures that must be followed in order to comply with the Litigation Hold
Notice.
Project: Document Retention Policy and Litigation
Hold Notices
© 2015 by Jones & Bartlett Learning, LLC, an Ascend Learning Company. All rights reserved.
www.jblearning.com Page 3
4. Prepare a summary of all your findings.
Submission Requirements
Submit your answer in a Microsoft Word document in two pages, along with a cover page, sources and
executive summary.
▪ Font: Arial 11-point size
▪ Line Spacing: Double
▪ Citation Style: APA
▪ Sources: Use at least 5 sources, two of which are pear reviewed
Evaluation Criteria and Rubrics
Instructor will evaluate the student project based on a comparison with the provided Project Litigation
Hold Notice handout.
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